Monitor Federal Drug and Alcohol Violations
FMCSA Clearinghouse queries identify commercial drivers with drug and alcohol program violations including positive tests, refusals, and return to duty status tracked in the federal database.
Check Clearinghouse
WHY IT'S BETTER
Clearinghouse data reveals reported drug and alcohol violations across all carriers and states, preventing drivers with unresolved violations from moving between employers without disclosure of disqualifying substance abuse problems.
Federal violation tracking captures every reported drug and alcohol program violation regardless of which carrier employed the driver or which state the violation occurred in.
Ongoing queries support post hire monitoring that detects violations occurring after employment begins, enabling immediate response when drivers incur disqualifying substance abuse violations.
Results are summarized in a uniform format that clearly presents violation status, query dates, and required follow up actions for compliance teams.
Audit ready results include complete documentation of query dates, driver consent, violation status, and follow up actions that DOT auditors examine during compliance reviews.
A Managed Clearinghouse Query Workflow
Submit driver authorization and receive federal violation data in four steps:
Collect Driver Consent
Written driver authorization is collected as required by federal regulations before Clearinghouse data can be accessed, with documented consent proving lawful query execution.
Submit Clearinghouse Query
Federal Clearinghouse sources are queried for drug and alcohol violations, return to duty status, and program compliance information maintained in the national database.
Review Violation Status
Results are reviewed for compliance status, unresolved violations, and return to duty completion that determine driver eligibility for safety sensitive commercial driving.
Document and Monitor
Results are documented to support qualification files with ongoing monitoring available for post hire violation detection that federal regulations require.
DOT Violation Oversight with Compliance for Good™
Federal sourcing and standardized reporting support compliant Clearinghouse queries that detect substance abuse violations
while respecting driver privacy through documented authorization.
Trust & Compliance
Consent handling, secure access, and audit trails support federal requirements. Documentation supports defensible compliance programs.
The FMCSA Clearinghouse is the federal database that tracks drug and alcohol program violations for all commercial drivers holding CDLs in safety-sensitive positions. This centralized system enables carriers to identify drivers with positive tests, refusals, and return-to-duty status regardless of where violations occurred. GCheck’s Clearinghouse queries access this authoritative federal database that provides the only comprehensive view of commercial driver substance abuse violations nationwide.
All employers hiring commercial drivers in DOT-regulated safety-sensitive positions must query the Clearinghouse before hiring and annually thereafter for active drivers. These mandatory queries ensure carriers identify drivers with unresolved violations before placing them in service. GCheck’s Clearinghouse service ensures your queries meet federal timing requirements and include the documented consent that protects your program from DOT violations during audits and compliance reviews.
Yes, written driver consent is federally required before each Clearinghouse query, and authorization must be obtained separately for pre-employment and annual monitoring queries. Operating without proper consent creates DOT violations that can result in civil penalties and program access suspension. GCheck’s consent workflow captures and retains the documented authorization that proves lawful Clearinghouse access and protects your organization from the federal violations that occur when consent requirements are not met.
Yes, Clearinghouse monitoring supports the annual query requirements that federal regulations mandate for all active commercial drivers in safety-sensitive positions. Ongoing monitoring also detects mid-year violations that require immediate response before impaired drivers continue operating. GCheck’s scheduled monitoring ensures every required annual query occurs on time while providing real-time alerts when new violations are reported, supporting the continuous oversight that DOT compliance demands.
Clearinghouse results are delivered in standardized reports that summarize violation status, query dates, and driver consent documentation in consistent formats. Clear reporting enables your compliance team to quickly understand violation status and determine required follow-up actions. GCheck’s uniform Clearinghouse outputs ensure every query result is presented identically, supporting the consistent compliance response that DOT regulations require and that protects your program during audits.
Yes, Clearinghouse services integrate with fleet management and compliance systems through API connections that centralize query ordering, consent collection, and result delivery. Integration maintains complete documentation linking each query to driver files and consent records. GCheck’s seamless integration ensures Clearinghouse compliance is managed within your existing systems while preserving the audit trails that DOT reviews require and that demonstrate consistent program management across your entire operation.
Start Clearinghouse queries to meet federal requirements and monitor violations.
Receive documented results to support ongoing compliance.