Simplify Employment Eligibility Compliance
Manage Form I-9 completion, storage, and E-Verify case submission through compliant workflows that support employment eligibility verification with documented processes meeting federal requirements.
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WHY IT'S BETTER
Manual I-9 handling increases risk of form errors, storage violations, retention failures, and audit deficiencies when paper processes and decentralized record keeping create compliance gaps.
Guided workflows support accurate I-9 completion through step by step instructions, error checking, and validation that reduces the form completion errors causing violations.
E-Verify cases are submitted and tracked within integrated workflows eliminating separate system logins and manual case management.
I-9 records and related documents are stored securely with encryption, access controls, and audit trails protecting sensitive employee information.
Audit preparation ensures I-9 files are organized, complete, and immediately retrievable when ICE issues three day notice of inspection.
A Structured I-9 and E-Verify Workflow
Employment eligibility managed from hire through retention in four steps:
Initiate I-9 Process
New hires are invited to complete Form I-9 through guided digital workflows with clear instructions and error checking reducing completion mistakes.
Verify Documentation
Identity and work authorization documents are examined and validated with secure processes supporting remote verification when permitted.
Submit E-Verify Case
E-Verify cases are submitted and tracked through integrated systems with TNC resolution managed within unified workflows.
Store and Monitor Records
Completed records are stored securely with automated retention schedules ensuring proper document lifecycle management and disposal.
Employment Eligibility Oversight with Compliance for Good™
I-9 and E-Verify management supports compliant employment eligibility verification through guided completion, integrated case management, and secure storage.
Trust & Compliance
Secure workflows, audit trails, and access controls support compliant I-9 and E-Verify management aligned to regulatory requirements.
I-9 management includes guided Form I-9 completion assistance, document examination validation, E-Verify case submission and tracking, secure encrypted storage, retention schedule management, and audit-ready retrieval systems. Complete I-9 management addresses every compliance requirement from initial completion through retention and disposal. GCheck’s management provides the comprehensive I-9 oversight that ensures every compliance requirement is met throughout the I-9 lifecycle, protecting your organization from the violations that partial I-9 solutions miss when critical compliance elements are overlooked or inadequately addressed.
Yes, E-Verify case submission and tracking are fully integrated within the I-9 workflow, enabling seamless E-Verify processing without separate system logins or duplicate data entry. Integrated E-Verify eliminates the coordination errors that occur when I-9 and E-Verify are managed separately. GCheck’s unified platform ensures E-Verify cases are created automatically from I-9 data, case status is tracked centrally, and TNC resolution is managed within the same workflow that handled I-9 completion, eliminating the manual coordination and case management errors that fragmented systems create.
Yes, remote I-9 completion is fully supported through authorized representative networks, video remote I-9 examination options, and compliant document examination protocols that satisfy ICE requirements. Remote I-9 must meet the same documentary requirements as in-person completion. GCheck’s remote I-9 solution maintains full compliance through proper authorized representative designation and video examination when permitted, enabling geographically distributed hiring without the I-9 violations that improvised remote processes create when document examination requirements aren’t properly satisfied through authorized methods that ICE regulations permit for remote employee onboarding.
I-9 records are stored in encrypted databases with role-based access controls, audit trails tracking all viewing and editing, and automated retention schedule management that ensures timely disposal. Secure storage protects sensitive documents containing SSNs and immigration information. GCheck’s storage meets the data security requirements that protect I-9 documents from unauthorized access and data breaches while maintaining the instant retrievability that ICE audits require, balancing the security that protects employee privacy against the accessibility that compliance and audit response demand when I-9 production is required within three business days.
HR teams, compliance departments, recruiting coordinators, and hiring managers use I-9 management for new hire onboarding across organizations of all sizes and industries. I-9 compliance is mandatory for every US employer. GCheck’s I-9 management serves organizations from small businesses to Fortune 500 enterprises, providing the compliant I-9 processes that protect against the fines and penalties that ICE audits assess when I-9 violations are discovered, with average penalties of $2,000 per violation making compliant I-9 management essential for minimizing the audit exposure that affects every US employer regardless of size or industry.
Yes, I-9 and E-Verify management scales from small businesses to enterprise organizations with thousands of locations and tens of thousands of annual hires. Scalable workflows maintain consistent compliance regardless of volume. GCheck’s platform handles Fortune 500 I-9 volume with the same compliant processes that serve small businesses, ensuring I-9 compliance quality doesn’t degrade when hiring volume grows, maintaining the consistent I-9 completion, storage, and audit readiness that manual I-9 processing cannot sustain when hiring velocity exceeds the capacity that maintains quality without errors that volume inevitably creates in manual processes lacking automation.
Manage I-9 and E-Verify workflows with confidence. Reduce compliance risk and administrative burden.
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