Criminal Background Checks
Catch critical records across county, state, and federal levels.
GCheck’s Compliance for Good™ platform identifies convictions tied
to a candidate’s residence, employment, or education history by combining
county, state, and federal searches. Results are delivered in 24 to 48 hours
complete with EEOC-aligned assessments that protect both organizations
and candidates.
County criminal searches examine court records at the courthouse level where most criminal prosecutions occur, providing the most comprehensive and up-to-date conviction information for specific geographic areas. State criminal searches access centralized repositories maintained by state agencies that aggregate conviction data from multiple counties, though reporting is often incomplete or delayed compared to direct county searches. Federal criminal searches examine U.S. District Court records for crimes prosecuted in federal courts, such as interstate drug trafficking, federal fraud, weapons violations, or crimes committed on federal property. Comprehensive background screening requires all three levels since no single database contains complete criminal history information.
National instant databases aggregate criminal records from various sources but contain significant gaps, outdated information, and false positive matches that make them unreliable for employment screening without verification. According to research by the National Consumer Law Center, these databases often miss recent convictions because many counties don’t report to commercial aggregators, include dismissed charges that should have been removed, and contain identity matching errors that attribute one person’s criminal record to someone else with a similar name or date of birth. FCRA compliance requires verification of database hits against original court records, making instant databases useful only as preliminary screening tools that must be supplemented by comprehensive county, state, and federal searches.
Employers should search criminal records in every county and state where the candidate has lived, worked, or attended school during the lookback period (typically 7 years, though some positions require longer periods). This typically includes current and previous residential counties, employment locations, and educational institution counties. For candidates with extensive geographic history, comprehensive searches may cover 5-10 jurisdictions or more. Federal searches should be conducted nationwide since federal crimes can be prosecuted in any district regardless of the defendant’s residence.
Federal criminal searches identify convictions for crimes prosecuted in U.S. District Courts, including interstate drug trafficking, federal fraud schemes, money laundering, tax evasion, immigration violations, weapons trafficking, crimes committed on federal property (military bases, national parks), interstate transportation of stolen goods, federal civil rights violations, terrorism-related offenses, and white-collar crimes involving federal agencies or interstate commerce. Federal searches also capture violations of federal regulations specific to industries like healthcare (Medicare fraud), banking (embezzlement), or transportation (commercial vehicle violations).
GCheck’s multi-level criminal screening typically completes within 24-48 hours for most candidates, though turnaround times vary based on the number of jurisdictions searched and whether counties maintain electronic records. County searches in digitally connected jurisdictions often return results within hours, while counties requiring manual courthouse research may take 2-3 business days. State repository searches usually complete within 24-48 hours, and federal searches typically return results within 1-2 business days. Candidates with extensive geographic history or uncommon names requiring additional identity verification may extend timelines to 3-5 business days.
Yes, out-of-state criminal convictions are generally reportable and can be considered in employment decisions, subject to state-specific lookback limitations and EEOC guidance requiring job-relatedness and individualized assessment. Employers must ensure their screening policies don’t create disparate impact on protected groups and must consider factors such as offense nature and gravity, time elapsed since conviction, and job-relatedness when evaluating out-of-state convictions. Some states have specific laws limiting consideration of certain out-of-state offenses or requiring additional procedural protections for candidates with convictions from other jurisdictions.
Why Organizations Choose GCheck for Multi-Level Criminal Screening
Organizations nationwide trust GCheck’s comprehensive criminal background checks for complete jurisdictional coverage, rapid turnaround times, and ethical compliance frameworks that balance thorough screening with fair hiring practices.
Our Compliance for Good™ approach ensures no gaps in criminal history coverage while maintaining transparent candidate communication throughout the process.
Understanding Jurisdictional Authority
Criminal prosecutions occur at multiple levels based on offense type and jurisdiction. County and municipal courts handle most criminal cases including theft, assault, DUI, domestic violence, and other local violations. State courts prosecute serious felonies and violations of state laws. Federal courts handle crimes involving interstate commerce, federal agencies, federal property, or violations of federal statutes. This distributed system requires comprehensive searches across all relevant jurisdictions to ensure complete criminal history coverage.
Lookback Period Considerations
Most employers use seven-year lookback periods for criminal background checks, consistent with FCRA reporting standards and state law limitations. However, some positions may require longer lookback periods—particularly roles in healthcare, finance, education, or positions with heightened security requirements. Certain serious felonies may be reportable indefinitely, while some states impose shorter lookback limitations for specific offense types or salary levels.
Quality and Accuracy Standards
Comprehensive criminal screening requires verification of all database hits against original court records to ensure accuracy and eliminate false positive matches. This verification process confirms offense details, disposition outcomes, sentencing terms, and ensures the record belongs to the actual candidate rather than someone with a similar name or identifying information. Quality screening providers maintain relationships with county courthouses and use identity verification protocols to ensure accurate matching and reporting.
GCheck's Compliance for Good™ platform delivers thorough county, state, and federal searches with transparent workflows and audit-ready documentation. Contact our screening specialists today to learn how comprehensive criminal background checks can strengthen your hiring decisions while upholding fairness and dignity throughout the compliance process.
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